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High Agency Executive & Personal Assistant (German) - 61114189087
Confidential Client (via Somewhere)via Somewhere
Salary
$1,300 USD/month (subject to experience, model setup, and final hour commitments).
Location
Remote (Global; LATAM, South Africa, Philippines, Other)
Type
Part Time
Deadline
15 Nov 2026
22 days left
Job Description
High Agency Executive & Personal Assistant (EA/PA), "Second Brain", supporting an entrepreneurial principal managing a family office, a charitable foundation, private investments, and a private wine-producing estate in Italy. Part-time, 9AM - 3PM, approximately 20 hours per week, with potential to scale to full-time (40 hours); holding another part-time role is permitted.
Complex Travel & Itinerary Planning: Go beyond standard bookings. If the principal travels to a city, you will strategically map out their schedule, coordinate meeting locations, manage restaurant/entertainment reservations based on their preferences, and handle logistical logic (e.g., proximity and timing).
Personal Concierge & Local Outreach: Coordinate personal and household logistics, requiring direct outreach to vendors, mechanics, or service providers.
Special Projects: Research, source, and coordinate unique tasks, such as finding and vetting vintage cars, researching lifestyle services, or handling Airbnb/hospitality bookings against strict quality categories.
Multifaceted Portfolio Assistance: Provide administrative support across the principal's family office, upcoming charitable foundation, and wife's projects.
Light Financial Administration: Assist with basic structuring, billing, accounting coordination, and cross-border project paperwork as needed.
Wine Estate Coordination: Assist in ad-hoc administrative or marketing support related to the principal's wine production property in Italy.
Requirements
German (Minimum B2 Proficiency): Crucial for day-to-day coordination. You must be comfortable picking up the phone to call traditional, local businesses or mechanics in Germany who may not speak English. (Native proficiency is not required, but conversational ease is necessary).
Italian (Highly Desirable Fallback): Proficiency in Italian is a major asset to assist with vendor management and operations for the property and wine estate in Italy.
English: Fluent written and spoken English for direct communication with the principal.
Proactive "Second Brain" Capability: You don't wait for step-by-step instructions. You can take an unstructured brain-dump of ideas, build a framework around it, and execute it end-to-end.
High Autonomous Drive: You possess the critical thinking to see subsequent steps ahead of time and bring recommendations rather than asking open-ended questions.
Adaptive to Taste: You have a keen eye for quality and are capable of quickly learning, internalizing, and applying the principal's personal style, ranking systems, and aesthetic preferences (e.g., hospitality, dining, lifestyle).
Resourceful & "Hungry": Attitude and cultural fit matter far more than decades of corporate experience. We highly welcome ambitious, high-bandwidth individuals who are eager to learn and grow within a multifaceted ecosystem.
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