The Finance Officer is responsible for accurate, timely and well-controlled financial and loan-accounting operations, covering accounting, cash management, reporting, budgeting, loan portfolio support, statutory compliance, internal controls, risk monitoring and audit coordination.
Record journal entries and update daily transactions in the expenditure tracker.
Upload bank and petty-cash transactions into the relevant loan-management system.
Maintain accurate records of receipts, invoices, payables and receivables.
Update monthly payables and receivables schedules.
Review General Ledger (GL) reports, investigate inconsistencies and maintain supported records in line with applicable accounting standards, including IFRS where relevant.
Reconcile cash balances with the General Ledger and supporting records.
Reconcile daily payments against borrower accounts and the general student-loan account.
Process invoices and payments only after required Management approval.
Monitor cash balances and cash flows and submit timely working-capital requests.
Investigate and promptly escalate unexplained variances and discrepancies.
Prepare monthly payroll for Management review and approval.
Prepare and submit statutory deductions and returns, including PAYE, NSSF, SHIF, AHL and other applicable obligations.
Maintain supporting payroll documentation and keep up to date with relevant tax, accounting and regulatory requirements.
Prepare quarterly financial reports and provide timely financial information for decision-making.
Prepare financial analyses, schedules and reports as requested by Management.
Respond to queries on interest income, amortisation, loan balances and portfolio performance.
Check consistency of information across the General Ledger and loan systems.
Support preparation of annual budgets and financial plans, and assist with cash-flow planning.
Monitor expenditure against approved budgets and conduct monthly variance analysis.
Explain material variances, support cost-control initiatives and flag financial performance issues to Management.
Maintain and update the loan model under Management guidance.
Prepare and process approved loan disbursements in line with procedures and authorisation requirements.
Ensure loan transactions are accurately recorded and reconciled.
Monitor repayments, portfolio performance and arrears; respond to related queries.
Help improve loan-accounting, reporting and reconciliation processes.
Monitor repayment trends and ensure arrears information is accurately captured and reported.
Identify and escalate financial or control issues that may contribute to credit risk.
Provide reporting and analysis to support debt-recovery strategies and credit-risk management.
Support implementation and review of finance policies and procedures.
Monitor adherence to internal controls and applicable audit requirements.
Support controls over loan approval, disbursement, repayment, cash management and reconciliation.
Escalate control weaknesses, irregularities and process gaps.
Maintain appropriate authorisation, documentation and segregation of duties.
Prepare accounts, schedules and supporting documentation for annual audits.
Coordinate timely provision of information for audits and regulatory reviews, under Management direction.
Support compliance with applicable Kenyan legal and regulatory requirements.
Liaise professionally with auditors, banks, regulators and other relevant stakeholders, and track resolution of audit queries.
Update financial and loan transactions accurately and on time.
Review system-generated reports for completeness and consistency.
Escalate system or data issues and support improvements to finance and loan systems.
Maintain appropriate supporting documentation for financial and loan records.
Provide financial information and analysis for Management planning and decisions.
Collaborate across departments to support accurate reporting and smooth loan operations.
Handle financial information with integrity, confidentiality and accountability.
Undertake other reasonable duties assigned by Management.
Requirements
Bachelor's degree in Finance, Accounting, Commerce, Economics, Business Administration or a related field from a recognised institution; Finance is preferred.
CPA (K), ACCA or another relevant professional qualification or ongoing.
3- 5 years of relevant experience in accounting, credit or a related function.
Practical knowledge of accounting and financial management.
Understanding of loan administration, disbursements, repayments, reconciliations, arrears monitoring and credit risk.
Experience using accounting software and/or loan-management systems.
Experience in a lending or financial institution, SACCO, microfinance institution, student-loan provider or similar environment is an added advantage.
Strong accounting and financial-management skills, with high attention to detail.
Analytical, reconciliation and problem-solving skills, including the ability to explain financial variances.
Good understanding of internal controls, risk management and audit processes.
Ability to manage deadlines and maintain accurate records in a fast-paced environment.
Integrity, confidentiality and accountability when handling financial information.
Clear communication and interpersonal skills.
Proficiency in accounting software, General Ledger and loan-management systems.
Ability to work independently and collaborate across departments.
Proactive attitude towards learning, continuous improvement and increased responsibility.
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