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Rehab Project Coordinator — Residential Real Estate Investment - 21399
Confidential Client (via Somewhere)via Somewhere
Salary
Not Disclosed
Location
Remote (LATAM)
Type
Full Time
Deadline
15 Nov 2026
23 days left
Job Description
Fully remote, full-time (40 hours per week) independent contractor role for a growing U.S.-based real estate investment firm specializing in residential fix-and-flip and rental properties, acting as the central coordination point for rehab projects across multiple U.S. markets using photos, video, and shared systems (Asana, Sheets, shared drives).
Build and track project timelines using simple, repeatable templates
Monitor progress across all active projects and flag delays early
Help hold contractors and stakeholders accountable to agreed timelines, deliverables, and milestones
Gather and consolidate contractor quotes per project
Maintain and track project budgets against actual spend
Flag cost overruns and risk areas early
Help manage and document change orders
Support the acquisition team with virtual property walkthroughs and data collection
Assist with initial rehab scoping and cost assumptions
Update projected total cost and timelines as projects progress
Research and provide recommendations on rehab decisions when needed
Review photos and videos submitted by contractors and site teams to assess and document real progress
Produce clear weekly updates on timeline and budget status
Support lender draw packages with clean, well-organized documentation
Keep all project documents organized (scope, invoices, photos, and records)
Act as the central point of coordination between contractors, project managers, and vendors and the ownership team
Coordinate and facilitate weekly project status meetings and distribute follow-up action items
Keep updates consistent, clear, and documented
Use and follow standard workflows for every project
Identify what is working and what needs to improve
Contribute to building repeatable systems as the company scales
Requirements
2+ years in project coordination, construction or renovation support, property management, or real estate operations
Proven success working remotely with U.S.-based or distributed teams
Strong Excel / Google Sheets skills for daily budget and cost tracking
Comfortable managing multiple concurrent projects in project management software
Working knowledge of residential rehab and renovation workflows, able to judge whether a project is on track from photos, videos, and written updates
Strong written and spoken English, with the confidence to coordinate directly with U.S.-based contractors, project managers, and vendors
Detail-oriented and organized, with a proactive, problem-solving approach
Reliable home office setup and availability during U.S. business hours
Preferred: Experience supporting U.S.-based real estate investors, fix-and-flip operations, or small development projects
Preferred: Familiarity with rehab budgeting, change orders, and lender draw documentation
Preferred: Experience with project photo tools such as CompanyCam
Preferred: Proficiency with AI tools and methods
Preferred: Exposure to accounts payable or bookkeeping processes (potential future scope)
Preferred: Track record of building or improving SOPs and coordination systems
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